Question 1

How far in advance should we book our event?

Accepted Answer

We recommend booking at least 7 days before your experience. If you need a faster turnaround, contact us! We’re happy to make it work. There’s no limit on how far in advance you can reserve your date.

Question 2

I'm not sure how many people will attend. What headcount should I provide?

Accepted Answer

Please provide your best estimate based on past events or expected attendance. We use this number to assign hosts and resources. We can be flexible if more people join on the day of the event, but providing an accurate estimate ensures the best experience. If the final number of participants is significantly higher than your estimate, we will send a follow-up invoice for the difference.

Question 3

What web-conferencing platforms do you support?

Accepted Answer

Our virtual events are hosted on Zoom by default, but we are happy to accommodate your team's preferred platform, including Microsoft Teams, Google Meet, and WebEx. If you'd like to use a different platform, please provide the link to your event manager after booking. We just ask that someone is available to grant our host access a few minutes before the event starts.

Question 4

Is this experience suitable for hybrid teams (in-office and remote participants)?

Accepted Answer

Absolutely! Our hosts are experienced in leading events for hybrid groups. For the best experience, we recommend having a dedicated screen in the office where the group can see and hear the host, and ideally, where the host can see and hear the in-office participants. We suggest testing your setup with the event link beforehand to ensure everything runs smoothly.

Question 5

What happens after I book the event?

Accepted Answer

After booking, you will receive a confirmation email with a calendar invite and a Zoom link for your event. Your assigned event manager will then reach out to confirm the details. For activities with kits, they will provide you with a form to collect shipping addresses. An invoice will be sent once the final headcount is confirmed, with payment due two weeks before the event.

Beatz

About this event

1 hour experience

100% Virtual

Flexible group size

Book 14 days in advance

Any video platform

Includes

Required from you

How it works

Reserve your spot

Manage your event

Event day

Cancellation policy

Frequently asked questions

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