Virtual offsite: agenda, activities and prices

A virtual offsite works best as two half days of about four hours on video: short work blocks with breaks, a hosted game to close day 1, and a kit shipped ahead that everyone opens together on day 2. Book the game 2 weeks ahead and the kit 3 weeks ahead, or 5 with guests outside the US.

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A live host for every game and workshop · Zoom, Microsoft Teams, Google Meet or Webex

A woman at her kitchen table opens a kit box while coworkers on a video call open the same box

A virtual offsite agenda in two half days

Times count from the start of your window. You run the work blocks; a host runs one social block each day.

Day 1: look back, decide, then play

Four hours. The hosted game closes the day, so people log off laughing.

  1. 0:00Welcome and the one question · the leaderName the decision this offsite exists to make.
  2. 0:15Where we are · everyoneShort updates against the pre-read. No slide decks over 10 minutes.
  3. 1:00Break, cameras off · everyoneStand up and step away from the screen.
  4. 1:10Breakout groups · small groupsFive or six people per room, one owner per room taking notes.
  5. 1:55Longer break · everyoneFifteen minutes for food, kids or a walk.
  6. 2:10Readouts and decisions · group ownersThree minutes per room, then the leader decides or parks each item.
  7. 2:45Break · everyoneThe host joins the link and sets up.
  8. 2:55The hosted game · your hostMixed teams across departments and time zones.
  9. 3:55See you tomorrow · the organizerRemind everyone to bring the sealed kit box.

Day 2: open the kit, then plan

Under four hours. The kit opens the day, while people are fresh.

  1. 0:00Open the kit together · your hostEveryone opens the same box on camera at the same moment.
  2. 1:00Break · everyoneClear the table and refill the coffee.
  3. 1:10Plans for the quarter · the leaderTurn yesterday's decisions into three to five goals.
  4. 1:55Break, cameras off · everyoneAway from the screen.
  5. 2:05Owners and next steps · small groupsEach goal gets an owner, a first step and a date.
  6. 2:50Break · everyoneLast one of the offsite.
  7. 3:00One commitment per team · team leadsTwo minutes each, written into the shared doc as they speak.
  8. 3:35Close and thanks · the leaderShare the survey link and end on time.

Rules that keep screen fatigue down

A video offsite fails from tiredness long before it fails from content.

  • No block runs past 50 minutes without a break.
  • Ten minutes off camera every hour, plus one 15-minute break each day.
  • Four hours a day at most. Two half days beat one eight-hour call.
  • Send the pre-read two working days early, so the call is for discussion.
  • Cameras on for breakouts and the social block, optional for updates.
  • End on time. The last 20 minutes of an overrun get nothing done.

If it has to be one day

  • Six hours on the call at most, with a 45-minute lunch off camera.
  • Work blocks in the morning, one social block after lunch: the game or the kit, not both.
  • Book a 60-minute meditation session as the reset between afternoon work blocks.
  • Finish by mid-afternoon in the westernmost time zone.

Picking the window across time zones

Each card is the same four-hour block read in five cities. Grey spans start before 8 AM or end after 7 PM.

A US team

Both coasts inside the workday. The game at 2:55 PM Eastern ends by 4 PM.

  • San Francisco9:00 AM to 1:00 PM
  • New York12:00 PM to 4:00 PM
  • London5:00 PM to 9:00 PM (outside the workday)
  • Berlin6:00 PM to 10:00 PM (outside the workday)
  • Bengaluru10:30 PM to 2:30 AM (outside the workday)

US and Europe

San Francisco starts at 7 AM and Berlin ends at 8 PM, so keep each day to four hours.

  • San Francisco7:00 AM to 11:00 AM (outside the workday)
  • New York10:00 AM to 2:00 PM
  • London3:00 PM to 7:00 PM
  • Berlin4:00 PM to 8:00 PM (outside the workday)
  • Bengaluru8:30 PM to 12:30 AM (outside the workday)

Europe and India

A full overlap for London, Berlin and Bengaluru. US teammates join a second, shorter session.

  • San Francisco1:00 AM to 5:00 AM (outside the workday)
  • New York4:00 AM to 8:00 AM (outside the workday)
  • London9:00 AM to 1:00 PM
  • Berlin10:00 AM to 2:00 PM
  • Bengaluru2:30 PM to 6:30 PM

Times for Tuesday, January 26, 2027. US clocks go forward on Sunday, March 14, 2027 and UK and EU clocks on Sunday, March 28, 2027, so between those two dates New York is four hours behind London, not five. Dates from NIST.

Virtual offsite activities for the social blocks

One per day is enough. Each runs about an hour with a live host on your link. Click any card for dates and booking.

Day 2: a kit everyone opens together

Each guest gets the kit at home. Book 21 days ahead for US addresses, 35 with anyone in Canada or abroad.

A reset on a full day

If the offsite has to be one long day, put a guided break between the afternoon blocks.

Every kit, with what ships where, on team building kits.

The kit everyone opens together

The box arrives before the offsite and stays sealed until day 2.

  • Addresses are due 14 days before day 2 for US guests, 28 days before with anyone in Canada or abroad.
  • Continental US shipping is included. Canada, Alaska, Hawaii, US Territories and other countries add a shipping charge per kit.
  • Kits typically arrive 3 to 10 days ahead, with tracking. Tell people the box is for day 2 and to keep it sealed.
  • Branded packaging or company swag in the box needs 4 weeks' notice and may cost extra.
  • Not sure of the headcount yet? Book with an estimate; the final invoice follows the final addresses.

When to book, counted back from day 2

For offsites in the 2027 planning season.

Book-by dates for virtual offsites in early 2027
Wed, Jan 13, 2027Hosted game: Wed, Dec 30, 2026Kit, US guests: Wed, Dec 23, 2026Branded kit box: Wed, Dec 16, 2026Kit, Canada or abroad: Wed, Dec 9, 2026
Wed, Jan 27, 2027Hosted game: Wed, Jan 13, 2027Kit, US guests: Wed, Jan 6, 2027Branded kit box: Wed, Dec 30, 2026Kit, Canada or abroad: Wed, Dec 23, 2026
Wed, Feb 10, 2027Hosted game: Wed, Jan 27, 2027Kit, US guests: Wed, Jan 20, 2027Branded kit box: Wed, Jan 13, 2027Kit, Canada or abroad: Wed, Jan 6, 2027
Wed, Mar 10, 2027Hosted game: Wed, Feb 24, 2027Kit, US guests: Wed, Feb 17, 2027Branded kit box: Wed, Feb 10, 2027Kit, Canada or abroad: Wed, Feb 3, 2027

A hybrid offsite, with one office in a room

One team together in a meeting room, everyone else at home, all on the same link.

  • Put the host on a big screen the room can see and hear.
  • Give the host a camera and microphone on the room, so they can see and hear it too.
  • Test the setup on the event link the day before.
  • For breakout games, people in the room join on their own laptops with sound off, so teams mix office and remote.
  • In work blocks, remote people speak first. The room has the advantage already.
  • Ship the room's kits to the office address so they open them with everyone else.

What a virtual offsite costs

Live totals for 25, 60 and 150 people, with the host included. Kit prices include continental US shipping.

Virtual offsite prices for 25, 60 and 150 people
Trivia with a Twist!25 people$975$39 a person60 people$1,415$24 a person150 people$2,075$14 a person
Beach Vacate-tion Escape Room25 people$875$35 a person60 people$1,315$22 a person150 people$1,975$14 a person
Coffee Tasting25 people$2,604$105 a person60 people$5,719$96 a person150 people$13,729$92 a person
Candle Making25 people$2,079$84 a person60 people$4,459$75 a person150 people$10,579$71 a person
Terrarium Making25 people$2,479$100 a person60 people$5,419$91 a person150 people$12,979$87 a person
Meditation25 people$47960 people$479150 people$675

Both days, Trivia with a Twist! plus Coffee Tasting: $3,579 for 25 people, $7,134 for 60 people and $15,804 for 150 people.

Book with an estimated headcount. A 50% deposit holds the dates, and you can pay by card or invoice. Get a quote for both days.

Virtual offsite questions

What is a virtual offsite?

A virtual offsite is a remote team's offsite run on video: one full day or two half days of planning sessions, with one hosted social block per day so the team does more than sit in meetings.

What should a virtual offsite agenda include?

Two half days of about four hours. Day 1: a welcome with the one question to answer, updates, breakouts, readouts and a hosted game to close. Day 2: open a shipped kit together, then plans, owners and one commitment per team. Keep every block under 50 minutes with a break after it.

What are good virtual offsite activities?

A hosted game on day 1, such as trivia, game show rounds or an escape room in mixed teams, and a kit workshop on day 2 that everyone opens together, such as coffee tasting, candle making or a terrarium. Our virtual offsite ideas guide lists more.

How long should a virtual offsite be?

Two half days of three and a half to four hours each, back to back. A single day works if it stays under six hours on the call with a long lunch off camera.

How do you run a virtual offsite across time zones?

Find the four-hour window that keeps most people between 8 AM and 7 PM, and split into two half days so nobody does a long day at an odd hour. For US and European teams, 10 AM to 2 PM Eastern is 3 PM to 7 PM in London.

How much does a virtual offsite cost?

Trivia with a Twist! on day 1 and Coffee Tasting on day 2 come to $7,134 for 60 people at today's prices, with the hosts and continental US kit shipping included. Each card shows the live price for your headcount. A 50% deposit holds the dates, and you can pay by card or invoice.

How far ahead should we book?

2 weeks for a hosted game, 3 weeks for a kit with US guests, 4 weeks for a branded kit box and 5 weeks with anyone in Canada or abroad. Count back from day 2, when the kit is opened.

Can part of the team join from an office?

Yes. Put the host on a big screen the room can see and hear, give the host a camera and microphone on the room, and test it the day before. Ship the room's kits to the office.

How is this different from an in-person company offsite?

Nobody travels, so it fits in two half days instead of two or three full ones, and the social part comes to each home in a box. For an offsite where everyone meets in one place, see our company offsite page.

More for your offsite

Planning a virtual offsite?

Send us the dates, a rough headcount and where the team is. You get a full plan within 24 hours.

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