Virtual farewell party

A virtual farewell party is a 45 to 60 minute video call in a coworker's last week: a memory board, a few short stories, a hosted game everyone plays, and a goodbye toast. Hosted games book two weeks ahead, so you can still plan one after two weeks' notice.

Get a free quoteWhat fits in two weeks

Hosted games book 2 weeks ahead · Zoom, Microsoft Teams or Google Meet

A man at his home office desk raises a mug to coworkers on a video call, a half-packed box beside him

How to run a virtual farewell party

One hour on the call. You own the board and the stories, the host runs the game, and the person leaving has the last word.

  1. 0:00Memory board on screen · the organizerShare the board as people join, so the first minutes are already about them.
  2. 0:04Three short stories · three teammatesTwo minutes each: their first week, a project, something only the team knows.
  3. 0:11The hosted game · your hostEveryone plays, with the person leaving on a team. Ask for a 40-minute version when you book.
  4. 0:51The goodbye toast · the managerOne minute of thanks, then everyone raises a mug or a glass on camera.
  5. 0:55Their last word · the person leavingA few words, and where to find them next. Put their contact details in the chat.

Only 45 minutes? Ask for a 30-minute game and keep everything else.

A memory board in one week

  • Open a shared slide deck the day the news goes out.
  • One slide each: a photo, one moment, one line of thanks.
  • Teammates who can't make the call add a slide or a 30-second video.
  • Close it the day before, and send them the file after the party.

Planning on two weeks' notice

Most people give about two weeks. Here is what each lead time buys, counted back from the party.

  • 14 daysAny hosted game, including a shorter cut for a 45-minute call.
  • 21 daysA toast kit for guests at US addresses.
  • 28 daysA game round written about the person leaving.
  • 35 daysA toast kit with anyone in Canada or abroad.

Fewer than 14 days? Send the date anyway and we'll check which hosts are free.

Two weeks, on the calendar

Notice on Friday, November 6, 2026 and a last day on Friday, November 20. The party lands on the last day, because that is the only date two weeks out.

  1. Fri, Nov 6, 2026They hand in notice. Book the hosted game today.
  2. Mon, Nov 9, 2026Send the invite and open the memory board.
  3. Thu, Nov 12, 2026Order the going-away gift and ask three people for a story.
  4. Thu, Nov 19, 2026Close the board and test the screen share.
  5. Fri, Nov 20, 2026The party, at lunchtime on their last day.

Farewell party games and toasts

Each runs about an hour or less with a live host, on your own private link. Click any card for dates and booking.

Hosted games you can book on two weeks' notice

Nothing ships, so a game books 2 weeks ahead and guests join with the link.

More formats on virtual team games.

Inviting teammates across time zones

Start from the person leaving: the party belongs inside their workday. Then pick the slot that reaches most of the team.

US and Europe

Late morning in New York, end of day in London. Early for the West Coast.

  • San Francisco8:00 AM
  • New York11:00 AM
  • London4:00 PM
  • Bengaluru9:30 PM (outside working hours)
  • Sydney3:00 AM Sat (outside working hours)

US and India

Morning in New York, evening in Bengaluru. The West Coast sends a video.

  • San Francisco6:00 AM (outside working hours)
  • New York9:00 AM
  • London2:00 PM
  • Bengaluru7:30 PM
  • Sydney1:00 AM Sat (outside working hours)

US and Australia

Thursday afternoon in the US is Friday morning in Sydney.

  • San Francisco2:00 PM
  • New York5:00 PM
  • London10:00 PM (outside working hours)
  • Bengaluru3:30 AM Fri (outside working hours)
  • Sydney9:00 AM Fri

Grey hours fall outside 8 AM to 9 PM. Times for Friday, November 20, 2026, after US clocks went back on Sunday, November 1, 2026. They hold until US clocks go forward on Sunday, March 14, 2027. Dates from NIST.

What a virtual farewell party costs

Live totals at three team sizes, with the host included. Kit prices include continental US shipping.

Farewell party prices at 10, 25 and 40 guests
Poll Points!10 guests$850$85 a person25 guests$850$34 a person40 guests$1,700$43 a person
Music Bingo10 guests$1,80025 guests$1,80040 guests$1,800
Mystery Mixtape10 guests$1,40025 guests$1,40040 guests$1,400
Your Favorite Game Shows!10 guests$975$98 a person25 guests$975$39 a person40 guests$1,195$30 a person
Trivia with a Twist!10 guests$975$98 a person25 guests$975$39 a person40 guests$1,195$30 a person
Mixology Cocktail Duo10 guests$1,269$127 a person25 guests$2,604$105 a person40 guests$3,939$99 a person
Coffee Tasting10 guests$1,269$127 a person25 guests$2,604$105 a person40 guests$3,939$99 a person

Book with an estimated headcount and confirm it later. A 50% deposit holds the date, and you can pay by card or invoice. Get a quote for your team.

Moving on, not retiring

A farewell plans differently from a retirement send-off.

  • The guest list is the team they work with now, not decades of alumni and family.
  • Notice is short, so the booking happens in days, not months.
  • They are starting something new: ask for advice and where to find them, not a career retrospective.
  • If they are joining a client or a competitor, keep the new employer out of the speeches.

Someone retiring? Use the virtual retirement party plan instead.

The going-away gift

Order it the week notice goes out and ship it to their home, so they open it on the call. See going-away gifts by budget, or make the toast kit the gift.

Virtual farewell party questions

How do you host a virtual farewell party?

Hold one 45 to 60 minute video call in their last week: a memory board on screen as people join, three two-minute stories, a hosted game everyone plays, a goodbye toast, and the last word to the person leaving. Book a live host for the game so the organizer can be a guest.

What are good virtual going away party ideas?

A shared memory board, short stories from teammates, a hosted game, and a toast with a coffee or cocktail kit when there is time to ship one. Our farewell party ideas guide has more for the office and online.

How do you throw a farewell party for a remote coworker?

Pick a time inside their own workday first, then the hour that reaches most of the team. Send one video link, collect slides for a memory board, and let teammates who can't attend send a short video. Order the gift to their home address.

Can we plan a farewell party on two weeks' notice?

Yes, if you book a hosted game the day you hear. Games book 2 weeks ahead and nothing ships. Toast kits need 21 days for US guests and a round about the person needs 4 weeks, so those fit only a longer notice period.

How long should a virtual farewell party be?

45 to 60 minutes. Most hosted games run about an hour as standard, so ask for a shorter version in your quote and keep 15 to 20 minutes for the stories, the toast and their last word.

How much does a virtual farewell party cost?

A hosted game like Poll Points! is $850 for 25 guests, with the host included. Toast kits are a base fee plus a price per guest, shown on their cards. A 50% deposit holds the date, and you can pay by card or invoice.

What time works for a team across time zones?

Start from the time zone of the person leaving. For US and European teams, 11:00 AM Eastern is 4:00 PM in London. Teammates outside working hours can add a slide to the memory board or record a short video.

How is a farewell party different from a retirement party?

A farewell is for a colleague moving to a new job: a smaller guest list, short notice and a forward-looking mood. A retirement party reaches former colleagues and family. See our virtual retirement party plan for that.

What should we give a coworker who is leaving?

Something that reaches them before the last day, so they can open it on the call. Our going-away gifts page has gifts from $22 and a team plan that fits two weeks' notice.

More for a send-off

Planning a send-off?

Send us the last day, a rough headcount and where the team is. You get a full plan within 24 hours.

Get a free quoteSee the games