Team building for administrative staff

Team building for administrative staff should be planned for them, not by them: a 60-minute hosted game or kit workshop that someone else books, run twice or before the lobby opens so the phones stay covered, with executive assistants from every office on one call. Administrative Professionals Day, Wednesday, April 21, 2027, is the natural date.

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Five administrative staff laugh while building small terrariums from kit boxes at an office table, with an instructor and remote colleagues on a laptop video call

Activities for admins and executive assistants

Each one runs about 60 minutes with a live host or instructor on your video call. Prices are live from our catalog.

Kit workshops that arrive at each desk

Each person gets a box with everything inside, and an instructor runs the hour. Nobody on the admin team orders, unpacks or sets up a thing.

Hosted games where someone else runs the room

No slides, no invites to chase, no lunch order. A host leads the hour, so the people who usually run the event get to play.

See every team building kit, or every activity.

Planned for the people who plan everything

Admins and assistants book the offsite, order the lunch and send the invites. For their own event, six rules.

  • Someone else books it

    An executive, the office leader or HR books the event and signs off the budget. The admin team only gets the invite.

  • Someone else sends the invite

    Don't ask the assistant who runs your calendar to put their own thank-you on it. Send it yourself.

  • Not in their busiest weeks

    Skip board meeting weeks, the week of the holiday party they are running, and any week an executive travels.

  • On paid time

    Hold it during the workday, not over lunch they would have taken anyway or after their evening commute starts.

  • A thank-you from the top

    Have a leader open the call with two minutes of real thanks, by name, before the host takes over.

  • Nothing to bring

    Hosted games need only the link. A kit needs one shipping address per person, which the booker collects.

HR often books the admin team's event. For the HR team's own hour, see team building for HR teams.

Front desk and phones: keep them covered

Reception, office coordinators and the main line can't all leave for an hour. Three ways to include them anyway.

  • Two sessions

    Run it twice

    Half the team at 11:00, the other half at 2:00, so someone always has the phones. Each session is its own booking.

  • Before or after hours

    Before the lobby opens

    An 8:00 am start ends before visitors arrive. A 4:30 pm start works where the phones go to voicemail at 5.

  • One session

    Borrow cover for an hour

    Ask another team to sit at reception for the hour, or forward the main line, so the whole admin team plays together.

Team building for executive assistants across the company

Each assistant supports a different executive, often in a different office. They message each other all day and rarely meet.

One video call turns that group into a network. For the skills side of the role, see executive assistant skills.

  • Mix offices on every team. Assistants who book each other's executives all year finally meet.
  • Pick a time that misses standing meetings. Monday mornings and the hour before a leadership meeting are taken.
  • Use the platform they live in. Zoom by default, or Teams, Google Meet or Webex on request.
  • One start time for the US. 1:00 pm Eastern is 10:00 am Pacific. With assistants abroad, see global team building.

Administrative Professionals Day: Wednesday, April 21, 2027

It falls on the Wednesday of the last full week of April, and Hallmark lists it on April 21, 2027. Book by these dates to hold an event on the day.

  • Book by Wednesday, April 7, 2027

    A hosted game

    About 2 weeks ahead. Nothing ships, so a game can still land on the day.

  • Book by Wednesday, March 31, 2027

    A kit workshop, US addresses

    About 3 weeks ahead, so every box reaches each desk or home in time.

  • Book by Wednesday, March 17, 2027

    Kits with anyone in Canada or abroad

    About 5 weeks ahead. Addresses outside the continental US cost extra to ship.

Add a gift from Administrative Professionals Day gifts, or read the history and ideas in our Administrative Professionals Day guide.

Thinking of December instead? In December 2026 your admin team is running everyone else's holiday party. Give them their own hour in January 2027, when the calendar is quiet, or save it for April 21.

What it costs for 6, 15 or 30 people

6 is one office's admin team, 15 an executive assistant network, 30 the admin staff of a whole company. Hosted games are one package for the group; kits are a base fee plus a price per kit.

Total price for administrative staff, by headcount
Gratitude Games & GrinsHosted game6 people$97515 people$97530 people$1,195
Poll Points!Hosted game6 people$85015 people$85030 people$1,700
Terrarium MakingKit workshop, shipped to each person6 people$88315 people$1,63930 people$2,899
Candle MakingKit workshop, shipped to each person6 people$78715 people$1,39930 people$2,419

Totals from our live catalog prices, with continental US kit shipping included. Pay by card with a 50% deposit, or by invoice or PO. Get a free quote for an exact number.

Admin team building questions

What are good team building activities for administrative staff?

Ones they don't have to plan: a hosted game show or gratitude game, or a kit workshop like terrarium or candle making with a box shipped to each desk and an instructor leading. Someone else books it, sends the invite and covers the phones.

How do we include front desk staff who can't leave the phones?

Run it twice with half the team at each session, start before the lobby opens or after the phones go to voicemail, or ask another team to cover reception for the hour. Each session is its own booking.

When is Administrative Professionals Day 2027?

It falls on the Wednesday of the last full week of April. Hallmark lists it on Wednesday, April 21, 2027. For that date, book a hosted game by Wednesday, April 7, 2027 and a kit for US addresses by Wednesday, March 31, 2027, or by Wednesday, March 17, 2027 with anyone in Canada or abroad.

What are good admin team appreciation ideas?

An hour they don't have to organize, opened by a leader with real thanks by name. Pair the event with a gift, like a chocolate box, and hold it on paid time, not over their lunch.

Can executive assistants from different offices join one event?

Yes. Everyone joins one video call, on Zoom by default or Teams, Google Meet or Webex on request. Ask the host to mix offices on every team so assistants meet the people they coordinate with all year.

How much does team building for administrative staff cost?

Poll Points! costs $850 for an admin team of 6 and $1,700 for 30 assistants and coordinators. Terrarium Making is $84 a person plus a $379 base fee. Kit workshops are a base fee plus a price per kit, with continental US shipping included. Two sessions to keep the phones covered are two bookings.

Who should book the event?

Not the admin team. An executive, the office leader or HR books it and pays by card with a 50% deposit, or by invoice or PO. If HR is planning the thank-you, the same free team account books events for every other team too.

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