Welcome to the team messages: 80 to copy, plus 6 templates
Messages from a manager, teammates, HR or the CEO, each with a copy button. Plus welcome emails that include the first-day details new hires actually need.
The best welcome to the team messages use the person’s name, say why you’re glad they joined and offer one real kind of help. Here are 80, sorted by who sends them and where, then 6 full templates with the start time, the buddy and the first-week plan already laid out. Swap the brackets for real details.
Welcome messages for a new employee, by sender
Who sends it changes what it should say. A manager sets expectations, a teammate offers help, HR covers the practical side.
From the manager (10)
Warm, and clear about what the first weeks are for.
1. Welcome to the team, [Name]. We picked you for a reason, and I'm looking forward to seeing your ideas in action.
2. Welcome aboard! Your first goal is simple: meet people and ask every question you have. There are no silly ones here.
3. We've been looking forward to your start date for weeks. Welcome to [Team]; I'm here whenever you need me.
4. Welcome, [Name]. The team is excited to work with you, and so am I. Let's take 30 minutes this week to talk about what you want from this role.
5. I'm thrilled to have you on the team. Your experience in [area] is exactly what we've been missing.
6. Welcome! Don't worry about getting up to speed this week. Getting to know the team is the real work right now.
7. Welcome to the team. My door and my chat are always open, so please use both.
8. Glad you're here, [Name]. You'll get a lot of new information this month, and nobody expects you to remember all of it.
9. Welcome aboard. I hired you for how you think, so don't hold back your questions or your opinions.
10. A warm welcome to [Name]! I can't wait to see what you'll build with this team.
From teammates (10)
Friendly and specific: offer one real kind of help.
11. Welcome to the team! Message me anytime, even if it's just to ask where something lives.
12. Let's get lunch one day this week; I'll show you the good spots nearby. Welcome aboard!
13. Welcome! We've been a person short for a while, and everyone is happy you're here.
14. Hi [Name], welcome! I work on [area], so shout if you need anything there.
15. Welcome! Fair warning: we talk about [team hobby] a lot. Join in or ignore us, both are fine.
16. Great to have you, [Name]. I remember my own first week here, so ask me anything. Nothing is too basic.
17. Excited to work with you on [project]. Welcome to the team!
18. Welcome, [Name]! Ping me before you spend more than ten minutes looking for something. I probably know where it is.
19. Happy first day! We're really glad you picked us.
20. Welcome to the crew. We're a friendly bunch, and we'll prove it at lunch.
From HR or the company (8)
Practical and welcoming, with one clear next step.
21. Welcome to [Company], [Name]! We're excited to have you, and we're here to help with anything you need as you settle in.
22. On behalf of everyone at [Company], welcome. Your onboarding schedule is in your inbox, and your buddy will reach out today.
23. Welcome to the team. If anything about your setup, pay or benefits is unclear, the people team is one message away.
24. We're so happy you've joined us. Your first week is about learning how we work and meeting the people you'll work with.
25. Welcome aboard! When you have a minute today, please complete your onboarding checklist in [system].
26. Welcome to [Company]! Your badge, laptop and logins should all be ready. If anything is missing, tell us right away.
27. A warm welcome from the people team. Your 30-day check-in is on the calendar, and we'd love your honest first impressions.
28. Welcome! You bring something new to [Company], and we're glad to have it.
From the CEO or a senior leader (6)
Short and personal. One line from the top goes a long way.
29. Welcome to [Company], [Name]. Every person we hire changes us a little, and I'm looking forward to seeing how you change us.
30. Welcome aboard. Please tell us what we could do better; new people see what the rest of us stopped noticing.
31. Glad to have you with us, [Name]. Our customers will feel the difference you make.
32. Welcome to the team. Please don't wait to be asked for your ideas. We need them most in your first few months.
33. A personal welcome from me. If you're ever in [office], come and say hello.
34. Welcome to [Company]. You joined at an exciting time, and I'm glad you're part of what comes next.
Short welcome messages for Slack, Teams and cards
For the team channel, the thread under an announcement or a card the whole team signs.
One-liners for the team channel (10)
Reply in the announcement thread so the new hire sees every welcome in one place.
35. Welcome to the team, [Name]! Great to have you.
36. Welcome aboard! Glad you're here.
37. Big welcome to [Name], who joins us today as [role]!
38. Welcome, [Name]! Shout if you need anything.
39. Say hi, everyone: [Name] starts today!
40. Welcome to the channel, [Name]. This is where the good questions go.
41. Welcome, [Name]! Everyone, drop your best tip for week one below.
42. Welcome, [Name]! Coffee chat this week? My calendar's open.
43. Welcome, [Name]! Looking forward to working together.
44. Happy first day, [Name]! Welcome to [Team].
For the welcome card (8)
One or two lines each, signed by name.
45. Here's to your first day and many good ones after it. Welcome!
46. Welcome aboard, [Name]. We're lucky to have you.
47. From all of us: welcome! We can't wait to get to know you.
48. Welcome to [Team]! Your desk, your team and your first lunch are all ready for you.
49. A new desk, a new team and a lot of new names. Welcome! You'll learn them all soon.
50. Welcome! We hope this is the start of something great.
51. So happy you've joined us. Welcome to the team, [Name]!
52. Welcome, [Name]. The team just got better.
Light and funny (4)
Jokes about work life, never about the new person or where they worked before.
53. Welcome to the team! You'll know you've settled in when you start using our acronyms without asking what they mean.
54. Welcome aboard. The learning curve is steep, but everyone at the top of it is friendly.
55. Welcome! Our team channel is mostly project updates and a surprising number of pet photos.
56. Welcome, [Name]! As the newest person here, you get the best questions and none of the blame.
Congrats and welcome to the team: promotions, transfers and new managers
For someone who already knows the company, and for a new leader joining the team.
Congrats and welcome to the team (8)
For an internal promotion or transfer: congratulate the move, then welcome them in.
57. Congrats and welcome to the team! We've admired your work from across the hall for a while.
58. Congratulations and welcome to the team, [Name]. You already know the company; now you get to know us.
59. Congrats on the move, and welcome to [Team]! Your experience in [old team] is going to help us a lot.
60. Congratulations on the new role, and welcome aboard. It's nice to start the week with a familiar face.
61. Congrats and welcome! You've helped us from the next team over for a year, and now it's official.
62. Welcome to the team, and congratulations on the promotion. You earned both.
63. Congrats on joining [Team]! Your old team's loss is very much our gain.
64. Congratulations and welcome to the team. Bring every shortcut you learned in [old team]; we want them all.
Welcoming a new manager or executive (6)
From the team to its new leader. Offer context, not flattery.
65. Welcome, [Name]! We're looking forward to working with you and hearing your ideas for the team.
66. Welcome aboard. We've put together a short summary of our projects to help you get started.
67. Welcome to [Team]. We're a curious group, so expect plenty of questions, and please send yours our way too.
68. Welcome, [Name]. We're glad to have a leader with your experience in [area].
69. A warm welcome from all of us. Tell us how you like to work, and we'll tell you how we do.
70. Welcome to [Company]! We're excited for this team's next chapter with you leading it.
Congratulating someone who is leaving for a new job instead? Our congratulations messages for coworkers cover that side.
Welcoming remote hires, interns and returning hires
Situations a standard welcome doesn't quite fit.
Remote and hybrid hires (6)
Make the first contact face to face on video, and tell them exactly where things happen.
71. Welcome to the team, [Name]! We're spread across [number] time zones, so you're in good company wherever you log in from.
72. Welcome aboard! Cameras are optional on today's welcome call. Questions are always welcome.
73. Welcome! Working remotely means asking out loud, so please do it often. We answer fast.
74. Hi [Name], welcome! I've put a 20-minute video chat in your calendar so we can meet properly.
75. Welcome to the team. Our office days are [days]; come in when it suits you and someone will be there to say hi.
76. Welcome, [Name]! Your welcome package is on its way, so keep an eye on the door this week.
Interns and returning hires (4)
Interns want to know they'll do real work; returning hires want to know what changed.
77. Welcome to your internship, [Name]! You'll do real work here, and we'll help you learn along the way.
78. Welcome, interns! Ask questions, meet people outside your team and tell us what you want to learn while you're here.
79. Welcome back to [Company], [Name]! It's great to have you on the team again, and we want to hear what you learned while you were away.
80. Welcome back! Plenty has changed since you left, so treat the first week as a fresh start and ask anything.
Back from leave rather than new? Try our welcome back to work messages.
Welcome email to a new employee: 6 templates with first-day details
Most welcome emails stop at the greeting. These carry the start time, who meets them, the buddy and the first week, so the new hire walks in knowing the plan.
1. Manager's welcome email
Send a few days before the start date, so nothing about day one is a surprise.
Subject: Welcome to [Team], [Name]: your first day
Hi [Name],
We're so glad you're joining us on [day, date]. Here's what to expect.
Start: [time] at [address and floor] or [video link]. [Person] will meet you at [reception or on the call]. Bring: [photo ID for your badge]. Your laptop will be [on your desk, or delivered by date]. Your buddy: [Buddy's name], [role]. Ask them anything, especially the questions you'd rather not ask me.
Your first week: Monday: setup, team lunch at [time] and 30 minutes with me. Tuesday to Thursday: [meetings, training, shadowing]. Friday: a short check-in on how the week went.
If anything comes up before then, call or text me at [number].
See you soon, [Your name]
2. Team channel announcement
Post on the morning of day one, after checking what the new hire is happy to share.
Please welcome [Name] to the team! [Name] joins us today as [role], coming from [previous company or field].
[Name] will be working on [project] and is based in [city or time zone]. A fun fact they agreed to share: [fact].
[Buddy] is showing [Name] around this week. Say hi in the thread!
3. "Please join me in welcoming" company note
From the hiring leader to the whole company or department, on day one.
Subject: Please join me in welcoming [Name]
Hi everyone,
Please join me in welcoming [Name], who starts today as [role] on the [team] team. [Name] comes to us from [company or field], where [one line on what they did].
Here, [Name] will [main responsibility]. You'll see [Name] in [meetings or channels] from this week.
If you work closely with [team], please book 15 minutes to say hello in [Name]'s first two weeks.
Thanks, [Your name], [your title]
4. Remote hire's first-day schedule
Send at the start of their first morning, in their time zone.
Good morning, [Name], and welcome! Here's your first day:
[time]: log in at [link] with the details from [IT contact]. [time]: video call with me: [link]. [time]: setup with [IT contact]: [link]. [time]: virtual team lunch. [Lunch details.] [time]: time to read [handbook or docs link] at your own pace.
If anything doesn't work, message [help channel] or call me at [number]. Cameras are optional all day.
[Your name]
5. Introducing a new manager to the team
From the new manager's boss to the team, a few days before they start.
Subject: Meet [Name], our new [title]
Hi team,
I'm happy to introduce [Name], who joins on [date] as [title] and will lead this team. [Name] has [number] years in [field], most recently at [company].
For the first two weeks, [Name] will mostly listen: expect a one-to-one with each of you about what's working and what isn't. Your current priorities don't change in the meantime.
Please make [Name] welcome, and send me any questions.
[Your name]
6. Buddy's first hello
From the onboarding buddy, on the first morning.
Hi [Name], I'm [Your name], your onboarding buddy for the first [few weeks].
My job is to answer the questions that don't fit anywhere else: where things live, who to ask and what the acronyms mean. No question is too small.
I've booked [a coffee or a video chat] for [day and time]. Until then, message me here anytime.
What to put in a welcome message, and when to send it
- Their name and role. Spelled right, with the title they were hired for.
- One reason you're glad. Their experience, their skills or the gap they fill.
- The first-day details. Start time, place or link, and who meets them.
- A person to ask. A buddy or teammate for the small questions.
- What the first week holds. Even three lines stop the first-week nerves.
When to send which message
- Offer accepted: a short note from the manager. Save the logistics for later.
- A few days before: the manager's welcome email with the first-day details.
- Day one, morning: the team channel post, the buddy's hello and, for remote hires, the day's schedule.
- Day one, later: the company note, and a signed card on the desk or in the post.
- End of week one: a check-in message asking what's still unclear.
Welcome games for a new employee's first week
Short and low-pressure, with the team sharing first so the new hire is never put on the spot.
- Two truths and a lie. The team goes first, so the new hire hears a few answers before taking a turn. Rules and examples
- First-week bingo. A card of nine people to meet, like someone from another team or the person who knows the expense tool. Teammates make the intros.
- Desk show-and-tell. Everyone shows one object within reach and says why it's there. Easy on video, no prep.
- How I work. Each person answers three questions: best time to reach me, how I like feedback, one thing I'm great at.
- Question of the day. Post one light question in the team channel each day of the first week; everyone answers in the thread. 260 daily questions
For learning names, our name games include two built for a new hire’s first week.
Want someone to run it? Team Discovery Challenge and Your Favorite Game Shows! are an hour with a live host on your video call; Speed Networking is a 45-minute rotation of one-on-ones on its own networking platform. Book about 2 weeks ahead.
See the full new hire onboarding activities with a first-90-days plan, or our 40 onboarding ideas you can run yourself. Welcoming a cohort across time zones? Hosted games can run as two sessions. Get a free quote; we reply within 24 hours.
