Meet the team page: a template, bio examples and a free bio builder

Team bio builder

Fill in five short fields for one person. You get a card line for the photo grid and a short bio for the page, ready to copy. Run it once per teammate so every bio has the same shape.

Nothing you type leaves your browser. Send the draft to the person it describes before it goes live.

What to include on a meet the team page

Seven things on every card. Anything more belongs in a longer profile, not the grid.

• A photo. Same crop, background and light for everyone, so no one looks out of place.
• The name they go by. Add pronouns only for people who choose to share them.
• The role in plain words. “Payroll Lead” beats an internal title like “Specialist II, Ops.”
• What they do for the reader. One line a client or a new hire can act on.
• One human detail. A hobby, hometown or habit the person picked themselves.
• A way to reach them. Only for people whose job involves being contacted from the page.
• A clear order. Group by team, so a visitor finds the right person in one scroll.

Meet the leadership: contact details

A leadership page is where clients, press and partners look for a person to contact. Five rules keep it useful without exposing anyone.

• Use work channels only. A work email or a role inbox like press@ or partners@, never a personal phone number.
• Match the contact to the job. Sales and partnership leads get a booking link; an engineering lead may need none.
• Link LinkedIn on request. Some leaders want it there, others prefer not to be found that way.
• Ask before you publish. Get a yes from each person for the photo, the bio and every contact line.
• Remove details the day someone leaves. A stale leader on the page sends clients to an empty inbox.

Meet the team page template

The page from top to bottom. Copy the order, then fill each card with the builder above.

1. Headline. “Meet the team” or “The people behind [Company].”
2. One-sentence intro. What this group does together, for whom: “We are the 14 people who plan, ship and support [Product].”
3. Leadership row. Photo, name, role, a short bio and a work contact for each leader.
4. Team groups. A heading per team, then cards with photo, name, role and a card line.
5. Full bios on tap. Keep the grid tidy; open the short bio when someone clicks a card.
6. Closing line. “Want to work with us?” with a link to open roles, or a contact form for clients.

Team bio examples in four lengths

Pick one length for the grid and use it for everyone. The people below are made up; the shapes are what to copy.

• Card line: 10 to 20 words

  Photo grids, Slack or Teams profiles, org charts.

  Marcus Lee is our Payroll Lead and makes sure 340 people get paid right, every other Friday.

• Short bio: 40 to 70 words

  The main meet the team page and the intranet directory.

  Dana Okafor runs facilities for our Denver office, from the badge readers to the coffee order. Before joining us she managed two hotel renovations, so a leaking ceiling does not scare her. Ask her where anything is kept. Away from work, Dana restores old bikes and sells them to friends at cost.

• Leadership bio: 80 to 120 words

  Leadership and about pages, press kits, event programs.

  Elena Brooks is Chief Operating Officer and leads finance, people and customer support. She joined in 2021 to build the support team from three people to forty, and now spends most of her week with the teams closest to customers. Before that, Elena spent nine years in operations roles at two logistics companies, where she ran warehouse openings in four states. She holds an MBA and mentors first-time managers in the company's lead program. Outside work she coaches her daughter's volleyball team and is slowly hiking every state high point. Reach her at elena@[company].com.

• Three-line card: three short answers

  Intranet profiles and new-hire welcome posts.

  Ask me about: tax season survival. Best time to reach me: mornings, before 11. Currently learning: Portuguese, badly.

One person, two tones

The facts stay the same; the tone follows your brand. Law firms and banks lean formal, startups and agencies lean warm. Whichever you pick, use it for every card.

• Formal

  Jordan Kim is a Senior Data Engineer who builds the reporting systems our clients use to track spending. Jordan has worked in data engineering for seven years, previously at two health insurance firms.

• Warm

  Jordan Kim builds the dashboards our clients open every Monday morning. Seven years in data have taught Jordan that the best chart is the one nobody has to ask about. Off the clock: board games with far too many pieces.

Want longer profiles than a bio? Our employee spotlight questions turn one person into a full interview feature.

Photo tips for team pages

Matching photos do more for a team page than good copy. You need a phone, a window and one afternoon.

• Shoot everyone on the same day. Same spot, same time of day, and the set matches without editing.
• Face a window. Soft side light beats an overhead office light every time.
• Use a plain wall. Light gray or white, with a step of space so no shadow lands behind the head.
• Phone at eye level, 2x zoom. Wide lenses stretch faces up close; a small zoom from a few steps back looks natural.
• Crop the same way. Head and shoulders, eyes about a third from the top, square or 4:5 for every card.
• Send remote teammates a one-line spec. “Face a window, plain wall behind you, phone at eye level, landscape off.”
• Let people pick their shot. Take five or six frames and let each person choose the one that goes live.

For a whole-team shot above the grid, see these group photo ideas.

Where to post your meet the team intros

Write the bios once and reuse them in five places.

• Company website. Third-person short bios; leadership with work contacts.
• Intranet or wiki. First-person three-line cards, so people know who to ask about what.
• Slack or Teams. Post the card line with a photo in the team channel on someone's first day.
• Client kickoff deck. One slide with the four people a client will deal with, and what each owns.
• New-hire welcome packet. The team's card lines on one page, so names stick before the first meeting.

Welcoming someone today? Pair their card with one of these welcome to the team messages, or follow our guide on how to introduce new team members for the email and the meeting. To keep the page alive between hires, add a weekly fun fact Friday post and update each card in the same week someone joins or leaves.

Meet the team for real

A page gets names and faces across. People remember each other after they've laughed together, which takes an hour, not a paragraph.

KraftyLab books hosted get-to-know-you games for new and mixed teams. In the Team Discovery Challenge, small teams race to find items that show sides of each other a bio never covers; game shows and scavenger hunts do the same with more competition. A live host runs each one on Zoom by default (Teams, Google Meet or Webex on request), in about 60 minutes. Book about 2 weeks ahead, and see more ideas for new hire onboarding activities.

Welcoming a whole group of new hires at once? Send your date and headcount and get a free quote; we reply within 24 hours.