Holiday party invitation wording for work: 40 templates
Save the dates, invitation emails, channel posts, reminders and RSVP nudges, each with a copy button. Or build all five for your party in a minute.
Good holiday party invitation wording for work puts the date and time first, then the place or video link, what will happen, an RSVP date and one question about dietary needs, in under 120 words. For a kit workshop, add a shipping address deadline about 3 weeks before the party (4 weeks for guests in Canada or abroad): KraftyLab ships a kit to every guest, with continental US shipping included, and the address is the one thing a kit can’t arrive without. Below are 40 templates for virtual, in-person, hybrid and kit parties, written for everyone whatever they celebrate.
Holiday party invitation builder
Pick the party and the tone, fill in the details, and copy five messages with their send-by dates.
1. Save the date
Send by Thu, Oct 29, 2026 (6 weeks before).
Subject: Save the date: our holiday party, December 10
We're getting together to celebrate the end of the year, and we'd love you there.
When: Thursday, December 10, 2026, [time and time zone] Format: online
The full invitation, with the RSVP link, follows soon.
2. Invitation email
Send by Thu, Nov 12, 2026 (4 weeks before).
Subject: You're invited: our holiday party, December 10
Hi everyone,
The year is almost done, and we want to celebrate it with you.
When: Thursday, December 10, 2026, [time and time zone] Where: [video link] What: [a hosted holiday game], about an hour, cameras on if you can
The calendar invite has the link, so you only need to click it on the day.
Please RSVP by Monday, November 30, 2026: [RSVP link]
Hope to see you there, [Your name]
3. Slack or Teams post
Post the day the invitation goes out.
Holiday party time! December 10, [time and time zone], online. RSVP by Monday, November 30, 2026 here: [RSVP link]
4. Reminder
Send by Thu, Dec 3, 2026 (1 week before).
Subject: One week to go: holiday party on December 10
Hi everyone,
A friendly reminder that our holiday party is one week away.
When: Thursday, December 10, 2026, [time and time zone] Where: [video link]
Link: [video link]. Join a couple of minutes early to test your sound.
Plans changed? Just reply and let us know.
Hope to see you there, [Your name]
5. RSVP follow-up
Send by Wed, Nov 25, 2026 (2 days before RSVPs close), to anyone who hasn't replied.
Subject: Are you joining the holiday party on December 10?
Hi there,
We're getting the numbers together for the holiday party and haven't heard from you yet.
Please reply by Monday, November 30, 2026 so we can plan food and seats: [RSVP link]
Can't make it this time? A quick no helps us plan too.
Hope to see you there, [Your name]
Save the date wording for a holiday party
Short and early: the date, the time, the format, and a promise that details follow.
1. Save the date: our holiday party is on [day, date] at [time]. Put it in your calendar now; the invitation with every detail follows in a few weeks.
2. Save the date for our virtual holiday party: [day, date], [time and time zone], online. One link, one hour, the whole team from wherever they work.
3. Save the date: on [day, date] at [time and time zone] we're making [gingerbread houses] together online, and the supplies come to you. In Canada or abroad? Send us your address by [date, 4 weeks before].
4. Save the date: holiday party on [day, date], [time and time zone]. Join us in [office room] or online; both rooms play the same game together.
5. Hold the evening of [day, date] for our holiday party at [venue]. Partners are welcome. Details and the RSVP link to follow.
6. Please save the date for the [Company] annual holiday celebration on [day, date], [time], at [venue]. A formal invitation will follow.
7. Calendar alert: holiday party on [day, date]. Expect games, food and a strict no-shop-talk rule. More soon.
Company holiday party invitation emails
The full invitation, sent about 4 weeks out. Each one gives the date and time first, then what happens, then the RSVP.
8. Office party during work hours
A party at the office in the afternoon, the slot most companies now pick.
Subject: You're invited: holiday party, [day, date] at [time]
Hi everyone,
Let's end the year together. Join us on [day, date] from [start] to [end] in [room or space] for [food, drinks and a hosted game]. It's on work time, so nobody needs to stay late.
Please RSVP by [date] at [link] and tell us about any allergies or dietary needs. Alcohol-free drinks will be on the table too.
See you there, [Your name]
9. Evening party at a venue
After work at a restaurant or event space. Say who pays and whether guests can come.
Subject: Join us at [venue] for our holiday party on [date]
Hi all,
Our holiday party is on [day, date] from [time] at [venue, address]. Dinner and drinks are on the company, and [partners / one guest each] are welcome.
Getting there: [parking, transit or ride details]. Dress is [festive casual / cocktail].
RSVP by [date] at [link], with your guest's name and any dietary needs for both of you.
We hope you can make it, [Your name]
10. Formal invitation from leadership
From the CEO or leadership team, for a seated dinner or a larger company.
Subject: Invitation: the [Company] holiday celebration, [date]
Dear colleagues,
On behalf of the leadership team, it is my pleasure to invite you to our annual holiday celebration on [day, date] at [time], at [venue]. It is our chance to thank you in person for the work you put into this year.
The evening includes [dinner, a short toast and entertainment]. Attire is [cocktail].
Kindly reply by [date] at [link], noting any dietary requirements or accessibility needs.
With best wishes for the season, [Name], [Title]
11. Casual and fun
A team that would rather laugh than mingle.
Subject: Snacks, games, no agenda: holiday party on [date]
Hey team,
You've sat through enough meetings this year. This one has [hosted trivia], good food and exactly zero slides.
[Day, date], [time], [place]. Festive sweaters encouraged, never required.
RSVP by [date] at [link] so we order enough food, and add any allergies there too.
See you there, [Your name]
12. Virtual holiday party with a live host
A fully remote team on one video call.
Subject: You're invited: our virtual holiday party, [date]
Hi everyone,
Wherever you're working from, you're invited. On [day, date] at [time and time zone], a live host will run [a holiday game show] for the whole team on [Zoom]. It takes about an hour, and all you need is your camera and a drink you like.
The link is in the calendar invite: [link]. Please RSVP by [date] so the host can plan the teams.
See you online, [Your name]
13. Virtual kit workshop
Supplies ship to every guest, so the address deadline matters more than the RSVP.
Subject: Your holiday party kit needs an address by [date]
Hi everyone,
This year's holiday party is a hosted [cookie decorating / wreath making] workshop on [day, date] at [time and time zone], online. Everyone gets a kit with the supplies, shipped to their door.
To get your kit to you in time, please RSVP with your shipping address by [date, about 3 weeks before the party] at [link]. In Canada or abroad and haven't sent yours yet? Reply today; those kits need 4 weeks.
The kit includes [food items], so add any allergies or dietary needs to the form.
Can't wait to see what you make, [Your name]
14. Hybrid: office and remote together
Part of the team in the office, part at home.
Subject: Holiday party for everyone, in the office or online, [date]
Hi team,
Our holiday party on [day, date] at [time and time zone] works wherever you sit. In the office: we'll be in [room] with food. Remote: join on [video link], and [a meal credit / a treat box] will reach you by [date].
We'll all play the same [hosted game] together, so the remote half is part of the party, not watching it.
RSVP by [date] at [link] and tell us whether you'll be in the room or online.
[Your name]
15. Two sessions for time zones
Teams spread from Europe to the West Coast, or across Asia and the Americas.
Subject: Pick your session: holiday party on [date]
Hi everyone,
With teammates from [city] to [city], one time won't suit everyone, so the holiday party runs twice on [day, date]: Session one: [time, time zone] / [time, time zone] Session two: [time, time zone] / [time, time zone]
Same host, same game, so pick whichever fits your day at [link] by [date].
Hope to see you there, [Your name]
16. Small team party from a manager
One team, one manager, a budget of their own.
Subject: Team holiday party on [date], my treat
Hi team,
I'd like to take an afternoon to celebrate us. On [day, date] from [time] we're [heading to [place] / playing a hosted game online], and it's on me.
There's nothing to prepare. Just reply by [date] so I can book the right size, and tell me about any food you can't eat.
Thanks for this year, [Your name]
17. Two parties for shift teams
Healthcare, retail, support: run it twice so every shift can come.
Subject: Two holiday parties, so every shift can come
Hi everyone,
Nobody should miss out because of the schedule, so the holiday party runs twice: [day, date] at [time] for [day shift], and [day, date] at [time] for [night shift], both in [place].
Food is covered at both. RSVP for the one that fits your shift at [link] by [date].
Thank you for keeping things running all year, [Your name]
18. Christmas party invitation email
For a company where it has always been the Christmas party and everyone celebrates it.
Subject: You're invited: the [Company] Christmas party, [date]
Hi everyone,
It's that time again. The Christmas party is on [day, date] from [time] at [place], with [dinner, a gift swap and a hosted game].
Bring a wrapped gift under $[amount] if you'd like to join the swap. Ugly sweaters very welcome.
RSVP by [date] at [link], with any dietary needs.
Warmly, and merry Christmas, [Your name]
19. New year party in January
When December is too full; a January date is easier to book.
Subject: A new year party, on [date]
Hi everyone,
December got busy, so we're celebrating on the other side of it. Join us on [day, date] at [time] in [place] for [food and a hosted game] to toast the year we just finished and the one ahead.
Reply at [link] by [date] if you can come, and list any foods you avoid.
See you in the new year, [Your name]
Want a thank-you note to send with it, or after the party? See our holiday message to employees.
Holiday party announcement posts for Slack or Teams
Post the day the email goes out, and pin it to the channel.
20. Holiday party is booked: [day, date], [time], [place]. Food's on us and [activity] starts at [time]. RSVP at [link] by [date].
21. Remote crew, this one's for you too: our virtual holiday party is [day, date] at [time and time zone], hosted live on [platform]. The link is in your calendar; RSVP at [link].
22. Kit party alert: everyone who RSVPs gets a [workshop] kit in the mail. The catch: we need your address by [date] at [link] to ship it in time.
23. Office or online, you're invited: holiday party on [day, date], [time and time zone]. In person in [room], everyone else on [link]. Tell us which at [link] by [date].
24. You are invited to the [Company] holiday celebration on [day, date] at [time], [venue]. Please reply by [date] at [link]. Full details are in your inbox.
25. Calendar check: [day, date], [time]. That's the holiday party. Games, snacks, zero agenda items. Thumbs up here, real RSVP at [link].
26. Pinned so it's easy to find: holiday party on [date]. When: [time]. Where: [place or link]. RSVP: [link] by [date]. Questions: ask [name].
27. Team, I've booked [activity] for us on [day, date] at [time]. Nothing to prepare. Reply here with yes or no by [date] so I can confirm numbers.
Holiday party reminder messages
One a week before, one the day before or the hour before. Kit parties add a check that the box arrived.
28. One week to go: holiday party on [day, date] at [time], [place]. If your plans changed, update your RSVP at [link] so we order the right amount of food.
29. Holiday party reminder: [day, date] at [time and time zone]. The link is [link]. Join a couple of minutes early to check your sound, and have a drink ready for the toast.
30. Your holiday party kit should have arrived by now. Check that the box is there and looks intact, but keep it sealed until the party on [date]. Missing a box? Tell [name] by [date].
31. Last call for kit addresses: if we don't have yours by [date], we can't get a kit to you in time for the party on [date]. It takes one minute at [link].
32. See you tomorrow at [time] in [place]. [Dress code reminder.] Running late or can't come after all? Message [name].
33. We start in one hour: [time] at [place or link]. Grab a drink and come say hi.
34. This is a reminder that the [Company] holiday celebration takes place on [day, date] at [time], [venue]. Should your plans have changed, kindly update your reply at [link].
RSVP follow-ups for people who haven't replied
Send these 2 days before RSVPs close. Keep them light, and make a no as easy as a yes.
35. Hi [Name], we're finalizing numbers for the holiday party on [date] and don't have your reply yet. Could you RSVP at [link] by [date]? A no helps us plan too.
36. Quick nudge: RSVPs for the holiday party close on [date]. If you're coming, tell us at [link] along with any dietary needs, so there's something you can eat.
37. We'd love to send you a kit for the party on [date], but we still need your shipping address. Please add it at [link] by [date], or the kit won't reach you in time.
38. The holiday party is nearly full. If you'd like a spot on [date], RSVP at [link] by [date]; after that we'll start a waitlist.
39. Final call: we confirm numbers with [the caterer / the host] on [date]. Reply at [link] before then so there's a seat and a plate with your name on it.
40. Can't make the party on [date]? No problem at all. Let us know at [link] so we can plan, and we'll share photos afterward.
Subject lines and the lines people forget
Paste any of these into the templates above. The last group is what guests ask about most once the invitation is out.
Holiday party invitation subject lines
You're invited: holiday party on [date]
Save the date: [Company] holiday party, [date]
Holiday party: please RSVP by [date]
Your holiday party kit needs your address by [date]
Office or online? Holiday party on [date]
One week to go: holiday party on [date]
Starting in one hour: the holiday party
Last call for holiday party RSVPs
A thank-you party for the whole team, [date]
Pick your session: holiday party times for every time zone
Details to add
Kits ship to your home: please add your shipping address at [link] by [date, 3 weeks before the party].
In Canada or abroad? Send your shipping address by [date, 4 weeks before the party] so your kit has time to arrive.
Any food allergies or dietary needs? Add them to your RSVP and we'll plan around them.
Need captions, step-free access or anything else to join comfortably? Tell [name] by [date].
There will be good alcohol-free drinks for anyone who wants them.
Times are in [time zone]: that's [time] Eastern, [time] Central and [time] Pacific.
Plus-ones: [partners are welcome / this one is just for the team].
Dress code: [come as you are / festive sweaters welcome / cocktail attire].
The party is on work time, and coming is optional.
Can't join live? [There's a second session at [time] / We'll share photos afterward].
Why these details matter
52% of workers with a company party say the date and time would sway their decision to attend, so put them first.
The Harris Poll, State of Work Holiday Parties (2024)46% of workers whose company holds a party feel pressured to attend, so say plainly that coming is optional.
The Harris Poll, State of Work Holiday Parties (2024)15% of workers with a company party list dietary restrictions or food preferences as a concern, so ask in the RSVP.
The Harris Poll, State of Work Holiday Parties (2024)53% of employees want the holiday party held during the workday, so say when it's on work time.
ezCater, 2025 Workplace Holiday Party Trends Report (2025)
When to send each message
Counted back from a party on Thursday, December 10, 2026. The builder above dates them for yours.
- 6 weeks before, Thursday, October 29, 2026Save the date. Book the host or venue first: hosted games need about 2 weeks' notice, kit workshops about 3 weeks, or about 5 with guests in Canada or abroad. Ask those guests for their address now.
- 4 weeks before, Thursday, November 12, 2026Invitation email and channel post. Ask for the RSVP, dietary needs and, for kits, the shipping address in one form. Kit addresses from Canada or abroad are due today.
- 3 weeks before, Thursday, November 19, 2026US kit addresses due. Kit parties close RSVPs here too. Send the follow-up 2 days earlier.
- 10 days before, Monday, November 30, 2026RSVPs close for parties without kits. Send the follow-up by Wednesday, November 25, 2026 to anyone who hasn't replied.
- 1 week before, Thursday, December 3, 2026Reminder. Repeat the time, the place or link, and the dress code. Kit parties: check the boxes arrived.
- The day before and the hour beforeTwo short nudges. One line each, with the link or the room.
Book the party before the invitation goes out
An invitation needs a confirmed date, host and link. December dates fill first.
KraftyLab runs virtual holiday parties with a live host for about an hour, on Zoom by default (Teams, Google Meet or Webex on request): holiday game shows, trivia and kit workshops like gingerbread house decorating, where the supplies ship to each guest. For the office, see in-person holiday parties by city. Book hosted games about 2 weeks ahead and kit workshops about 3 weeks ahead, or about 5 weeks with guests in Canada or abroad.
Three holiday sessions, with today’s price.
Setting the budget first? See holiday party cost per person and the latest holiday party statistics. Send your date and headcount and get a free quote; we reply within 24 hours.
Sources
- The Harris Poll, State of Work Holiday Parties, 2024. theharrispoll.com/wp-content/uploads/2024/12/State-of-Work-Holiday-Parties-December-2024.pdf
- ezCater, 2025 Workplace Holiday Party Trends Report, 2025. ezcater.com/company/press-release/the-workplace-holiday-party-is-back-ezcater-report-reveals-increase-in-rsvps-and-budgets
